2 September 09

President Arlan Ponder called the meeting to order at 6:04 pm.

(Meeting is hosted at the Pavilion in Cloudcroft.)

Alan Hale Jan Wafful Viola Penner, Mike Mishkin Pat Mishkin Larry Drake, Larisa Hoke Nancy Hoke Bruce Wafful, Charliss Randall Earl Anderton Melissa McIntyre, Arlan Ponder Marty Ware Terra Ponder, Joplin Sell Eva Hale Patricia Drake, Dave Venable

Announcements/New Members: None at this meeting

The minutes were presented for August 5, 2009. There were no additions or corrections. Bruce Wafful moved that the minutes be approved as written. Alan Hale seconded that motion. All approved, the motion passed.

Treasurer Terra Ponder presented the report for August 2009. It will be attached to these minutes. Ending balance for this report was $16,316.46. Charliss Randall moved that the treasurer’s report be approved as written. Pat Drake seconded that motion. All approved, motion passed.

a. Labor Day Melodrama was discussed. Concessions and workers for that play are all lined up.

b. Microphones and new equipment needed like equalizer, sound generator, etc. was discussed. Some pieces have been purchased as previously approved.

c. By-Law committee update was given. A copy of those by-laws and suggested revisions will be attached to these minutes. The committee has some revisions to do after tonight’s discussion.

d. Elections update was discussed. Candidates are:

i: President: Joplin Sell, Vice Pres: Charliss Randall, Secretary: Eva Hale, Treasurer: Terra Ponder

ii: Board: Larry Drake, Pat Mishkin, Melissa McIntyre, Arlan ponder

e. Murder Mystery –Nov 6-8, "Murder & Intrigue at Castle Veritas" by Jan Wafful

i: A sign-up sheet was passed around for participants

ii: Information and a meeting is setup at the Lodge.

i: Sign up sheet was passed around; ii: Posted to the website already

g. Murder Mystery for February was discussed. It has not been decided who is directing that

production yet.

h. Melodrama season 2010 was discussed. The members suggested that there be two

traditional western melodramas each season and one children’s play. The schedule for

a. One night Murder Mystery with Hollman Air force Base was discussed. Charliss has met with the people from HAFB and they are looking at the 6th or the 13th of March 2010.

b. A Cloudcroft yearbook ad was solicited by Kenzie Ponder for the annual staff. Jan Wafful moved to buy a $100 full page ad for CLOC in the yearbook. Eva Hale seconded that motion. All approved, motion passed. The ad will be placed.

c. Work day to clean up the melodrama season will be the 20th of September the day after the Lumberjack Days performances close. The club will meet at 1:00pm to close for the winter.

e. Pavilion Work needs to be done:

a. Enclosing the area between concessions and sound booth

b. Finishing off the prop room.

This was discussed and Guy Blanchett with Acme Builders will be asked to submit a bid for the work.

No additional items were presented.

Meeting Adjourned: 

All discussions were finished and the meeting was adjourned at 6:58 pm.

Respectfully submitted,

///SIGNED/// Jan Wafful, Secretary

1 July 09

President Arlan Ponder called the meeting to order at 6:04 pm. @ Dave’s Cafe

Tyler Hale Jan Wafful Rich Penner Jeremy Colbert

Larry Drake Larisa Hoke Patricia Drake Dave Venable

Rebecca Sheriff Charliss Randall Nancy Hoke Mike Mishkin

Arlan Ponder Janet Weatherly Terra Ponder Michelle Rollins

Joplin Sell Viola Penner Alan Hale

Arlan Ponder made the announcement that Fiendish Firebug Dress Rehearsal will immediately follow the meeting tonight.

The minutes were presented for June 3, 2009. Charliss Randall moved that the minutes be approved. Terra Ponder seconded that motion. All approved and the motion passed.

Treasurer Terra Ponder presented the report for June 2009. Final balance this month was $13,352.70. This report will be attached to these minutes. Viola Penner moved to approve the report, Charliss Randall seconded the motion, all approved, motion passed.

a. Melodrama staff needed was discussed for the next melodrama. Volunteers were asked for

Performances are September 4, 5, & 6, and 18 & 19, 2009 at the CLOC Pavilion in Zenith

Park. Charliss will run the concessions.

b. The Childrens Summer Theater Donation was discussed. That was approved to still stand

at $250.

c. Murder Mystery for the first weekend in November has a cast of Characters almost finished.

Jan Wafful will need help with volunteers for the clues for merchants and sleuths from either

Arlan or Dave.

a. Firebug melodrama support staff was discussed. Michelle Rollins from Holloman AFB is

working the lights and that is the last position filled. Michelle was welcomed and thanked.

b. Red Vs Wolf- melodrama was discussed. Director Joplin Sell has the parts filled for that

melodrama.

c. Wall of Fame recognition was discussed for Gary & Gloria Wood who are moving to

Maryland. Suggestions were made to train new people for the panhandler position.

Additional Items: By-laws committee was appointed. Members will be Charliss Randall, Larry

Drake and Viola Penner. Student fees of $2 were discussed and the tax exempt by-laws

Status. The committee will come back with a report after a few meetings.

Meeting Adjourned: All discussions were finished and the meeting was adjourned at 6:18 pm.

Respectfully submitted,

///SIGNED///

Jan Wafful, Secretary

3 June 09

President Arlan Ponder called the meeting to order at 6:04 pm. @ Dave’s Cafe

Marty Ware Jan Wafful Rich Penner Jacob Cuevas-Sell

Larry Drake Larisa Hoke Patricia Drake Dave Venable

Bruce Wafful Charliss Randall Earl Anderton Nancy Hoke

Arlan Ponder Janet Weatherly Terra Ponder

Joplin Sell Viola Penner Eva Hale

Arlan Ponder made no announcements. Jacob Lara and Sandra D. Hunt were guests.

The minutes were presented for May 6, 2009. Terra Ponder took them last month. Charliss Randall moved that the minutes be approved with changes. Eva Hale seconded that motion. All approved and the motion passed.

Treasurer Terra Ponder presented the report for May 2009. Final balance this month was $13,279.56. This report will be attached to these minutes. Rich Penner moved to approve the report, Charliss Randall seconded the motion, all approved, motion passed.

a. Melodrama "FireBug" was discussed. Performances are July 3 & 4, 10 & 11, 17 & 18th,

2009 at the CLOC Pavilion in Zenith Park. The part of "Mario" is still needing to be filled.

Director Dave will meet with everyone right after this meeting and set practice times.

b. Melodrama Staff was discussed and a signup sheet was passed around for people to

volunteer to staff this production.

c. Melodrama equipment was discussed. As agreed and voted on previously, two new

microphones were purchased. Also, 3 picnic tables were bought for the pavilion. The old

ones are in really bad shape. A quote of $300 for a new soundboard was given and that will

need to be purchased. A video card will not be needed at this time.

a. Cloudcroft Children’s Theater was discussed. Sandra Hunt was there to make a

presentation and ask for any donation up to $4,000 for this teacher to set up for the summer.

The information given about this venture is attached to these minutes. Rich Penner moved

to donate $250.00 to this summer program. Bruce Wafful seconded that motion. All

approved, motion passed.

b. Murder Mystery for Fall was discussed. Jan is writing the first one for November 3rd

weekend at the Lodge. Joplin Sell will write the second November one, and possibly

Dave/Joplin will write the February one.

ones that were recommended to CLOC have all broken.

c. Science Olympiad Student competition was discussed. Kids from Cloudcroft are doing

science projects for this state competition held in Socorro. They are trying to raise money to

pay their way to this event. Larry Drake moved that CLOC allow them to set up during the

Labor Day Melodrama to sell their food to raise money for this. Rich Penner seconded that

motion. All approved, motion passed.

d. A work day was discussed. Viola moved that it be on June 27th. Janet Weatherly seconded

the motion. All approved, motion passed. Everyone should be there around 10:00 am to get

started. This day is to: Paint picnic tables; repair sound equipment; hang solar lights.

Additional Items: Thank you’s for Scholarships and for DLFF from Otero Film were read. They will be placed on the web. Marty now has the correct spelled website for CLOC.

Meeting Adjourned: All discussions were finished and the meeting was adjourned at 6:50 pm.

Respectfully submitted,

///SIGNED///

Jan Wafful, Secretary

Vice-President Joplin Sell called the meeting to order at 6:02 p.m..

.

Motion from Charliss Randall to accept minutes, seconded by Terra Ponder; motion approved.

Terra presented the report. Motion from Charliss to accept report, seconded by Viola Penner; report accepted.

Charliss advised that Scottys came out to check the heaters. they were turned off and appeared to be working fine. We also the bill to come from sponsorship (at their request).

Meeting adjourned at 7:00 p.m..

Respectfully submitted,

Terra Ponder

CLOC Treasurer for Jan Wafful (CLOC Secretary)

1 April 09

President Arlan Ponder called the meeting to order at 6:02 pm.

(This Meeting hosted at Chuck’s Diner in the Pine Stump Mall in Cloudcroft.)

Lisa Materne Jan Wafful Michael Mishkin

Danielle Holdridge Larisa Hoke Pat Mishkin

Bruce Wafful Charliss Randall Earl Anderton

Arlan Ponder Janet Weatherly Terra Ponder

Joplin Sell Melissa McIntyre Gloria Wood

Leah Freeman Jennifer Rupe Dave Venable

Arlan Ponder made no announcements & checked to see if there were any new members present and there were not at tonight’s meeting.

The minutes were presented for March 4, 2009. They will be emailed out later this month by Jan Wafful. Gloria Wood moved to approve the minutes as written. Charliss Randall seconded that motion. All approved and the motion passed.

Treasurer Terra Ponder presented the report for March 2009. It will be attached to these minutes. Charliss Randall moved to approve the report, Mike Mishkin seconded the motion, all approved, motion passed.

a. 1 day Murder Mystery was discussed. Performance is May 2nd, 2009 at the Officer’s Club at

Holloman AFB. This is a joint fund-raiser for the Kiwanis of Alamogordo. The first meeting

for the cast was set for Thursday, April 9, 2009 at La Luz Elementary at Joplin Sell’s

classroom. All parts are filled and this should be a fun production.

b. Melodrama "Someone Save My Baby Ruth" was discussed. Rehearsals will tentatively be

set to start Sunday April 19th, with Sundays from 2:00 to 4:00pm and Tuesdays from 6:30 to

8:30 pm being rehearsal days for the next month. Jennifer Rupe says that she needs more

male players for this play. Gloria Wood will be the panhandler and Charliss Randall is in

charge of the snack bar and concession.

c. CLOC sponsorships were discussed. As agreed, there are two levels for donation—the

individual level or associate sponsor is $25 and a business sponsorship is still the regular

$50 price with both sponsorships on the website and on all production programs. Pat

Mishkin is willing to help with the gathering of the donations and letters to the sponsors.

Arlan and Terra Ponder will help her with that.

a. Scholarships were discussed. A clarification was made that there are only 5 scholarships,

not 6 this year. No due date was discussed for the scholarships. Melissa McIntyre turned in

an application to Joplin Sell and Arlan Ponder. Dave Venable never received that

application.

b. Melodrama Equipment was discussed & new wireless mikes are needed. The expensive

ones that were recommended to CLOC have all broken.

c. Work Day for the Pavilion was assigned as April 18th, Saturday, 2009. Everyone should be

there around 10:00 am to get started.

Additional Items: Earth day was discussed and it is set in Alamogordo for April 25th. CLOC is sponsoring the reception for the Desert Light Film Festival @ NMSU-A the day before April 24, 2009. Altrusa is having a pool tournament for steaks at Mission Billards on Saturday, April 11, @ 1:00 PM.

Meeting Adjourned: All discussions were finished and the meeting was adjourned at 6:42 pm.

Respectfully submitted,

4 February 09

President Arlan Ponder called the meeting to order at 6:12 pm.

(This Meeting/Christmas party is hosted at the Ponder home in Cloudcroft.)

Alan Hale Jan Wafful Viola Penner

Mike Mishkin Pat Mishkin Larry Drake

Larisa Hoke Lisa Materne Bruce Wafful

Charliss Randall Earl Anderton Melissa McIntyre

Arlan Ponder Marty Ware Terra Ponder

Joplin Sell Eva Hale Patricia Drake

Dave Venable

Announcements/New Members: None at this meeting

The minutes were presented for January 7, 2009. There were no additions or corrections. Marty Ware moved that the minutes be approved as written. Eva Hale seconded that motion. All approved, the motion passed.

Treasurer Terra Ponder presented the report for January 2009. It will be attached to these minutes. Ending balance for this report was $18,432.19. Terra will also get in touch with Maggie Carter and Simone Rimmile in regard to their scholarships for this semester. Dave Venable moved that the treasurer’s report be approved as written. Larry Drake seconded that motion. All approved, motion passed.

a. Mardi Gras preparations were discussed. February 20, at 6:00 pm everyone will meet at

800 Burro Street at Marty Ware’s home to decorate the float out front. Anything that is not

finished will be completed the next morning before the parade that afternoon at 2:00 pm.

Everyone riding the float was reminded to wear costumes. Beads are in and candy is being

Purchased for every one to throw to the crowd.

b. Package to go overseas for Tim Sullivan was discussed. He is due home on leave for

March 9, and everyone is asked to wait until he goes back to send that package out to him

in Iraq. .

c. February Murder Mystery was discussed. This weekend’s performance will be ready to go

and meets tonight right after the CLOC meeting. Dave Venable needs one more character

slot to be filled.

d. New costumes for melodramas were discussed. Terra Ponder has purchased a lot of size

friendly new costumes that were needed for the summer, as well as wigs, hats, beards,

shirts, etc.. She will purchase a few more things as was allotted at a prior meeting.

e. CD was voted to be created at Alamo National Bank. Viola Penner will get with Terra and

set up a $500 CD as approved.

f. Licensing agreement with the Village of Cloudcroft was discussed, and this item was tabled

until a later date when more information is available.

a. Murder Mysteries at the Lodge for 2009 were discussed. Terra, Dave and Mike volunteered

to be a committee for those negotiations. They will meet with the Lodge on behalf of CLOC

and report back to the membership.

b. Melodrama scripts were discussed. The scripts have come in and are being given to the

project directors.

Sweatshirts for summer were discussed and there are plenty on hand for sales. Possible

barbeque sales at the Pavilion was brought up, and will be discussed at a later time.

Meeting Adjourned: All discussions were finished and the meeting was adjourned at 6:28 pm.

Respectfully submitted,

///SIGNED/// Jan Wafful, Secretary

7 JANUARY 09

President Arlan Ponder called the meeting to order at 6:00 pm.

(This Meeting is located back at Dave's Venable's Cafe)

Melissa McIntyre Bruce Wafful Alan Hale

Larry Drake Dave Venable Mike Mishkin

Pat Mishkin Earl Anderton Larisa Hoke

Janet Weatherly Jennifer Rupe Terra Ponder

Arlan Ponder Joplin Sell Jan Wafful

Robert Broncy Zanna Broncy Marty Ware

President Ponder introduced two guests present at the meeting, Jean Hobbs, and Wanda Snodgrass. Long-time CLOC member Kris Creed had died with cancer. Jean Hobbs is his mother and Wanda Snodgrass is his aunt. Condolences were expressed by Arlan for their loss and a loss to the club and the community.

The minutes were presented for November 5, 2008 and also for December 3, 2008. Arlan called for any corrections or additions to these minutes. There were none. Mike Mishkind moved to approve the minutes as written. Dave venable seconded the motion. All approved, motion passed.

Treasurer Terra Ponder presented the Treasurer's report for December 2008. The list of expenditures and deposits was highlighted by the payment for two murder mysteries by the Lodge in Cloudcroft for $1,236.00. This brought the final total to $19,641.67. Larry Drake moved to approve the financial report as written. Jennifer Rupe seconded the motion. All approved, motion passed. The Treasurer's Report will be attached to these minutes.

a. Maudi Gras plans for CLOC were discussed. The theme this year is "Mountain Masquerade." CLOC will have a float in the parade February 21st.,as usual. Dave Venable

has ordered beads to throw again this year as budgeted and approved by the club. Earl Anderton is in charge of the float design and he is asking for volunteers to help with

the construction. It was discussed that everyone riding the float this year should wear costumes for the parade theme. The float will be done at Marty Ware's residence.

At the last meeting the club approved up to $500 for the float, decorations,costumes and construction.

b. A package to go overseas for Tim Sullivan was discussed. He is now at a duty station in Iraq. It was agreed that everyone should bring items for his package to the next

CLOC meeting on February 4th. Everything from candy and cookies to personal care items, plus a t-shirt and a certificate were mentioned to be items that are suggested.

A reminder will be sent by email before the next meeting to remind everyone to bring items for the package.

c. February murder mystery was discussed. Dave Venable has written this one. It is all about a group of specialty and pastry chefs, titled "Murder is on the Menu"--or "This

Sweet Tooth is Killing Me," Dave passed out a sign-up sheet and asked that members put down a dessert that they would research to be the "Specialty" for their

character. Costumes will be chef coats and hats with members using aprons and chef attire. Dave needs 15 players. This murder mystery will be at the Lodge the weekend

of February 6-8th. The cast will assemble immediately with Dave right after the CLOC meeting on February 4th for scripts and instructions.

d. Scholarships and donations in honor of Ken Kern and Kris Creed were discussed. The club had voted previously on a continuing scholarship of $500 for Ken Kern. Now, it

was discussed that this should be titled a "Memorial Scholarship" and that the names of all CLOC members lost should be associated with that award, and if possible, their

names read at each award ceremony. There was never a service for Ken Kern, so the $100 for memorial or flowers had not been used at this point. Alan Hale moved that

this $500 scholarship be approved for a "Memorial" scholarship as discussed, and that $100 be donated to the Cloudcroft High School drama class in memory of Ken, and

that $100 also be donated to CAPPED cancer charity in Alamogordo in memory of Kris. Point of order was that this should come from the membership fund. Bruce Wafful

seconded the motion under point of order. All approved, motion passed.

a. New costumes for the melodramas were discussed. This item was tabled. Terra Ponder will come back with a proposed list and budget for these items at the next meeting.

b. Terra Ponder discussed CLOC adopting Angels from the angel trees next year for the less fortunate. This item was tabled until the November 2009 meeting for next year.

c. Scholarship checks are ready for spring semester. Jan Wafful and Terra Ponder were asked to sign those immediately following adjournment.

d. Scholarship applications for the Fall Semester 2009 are now being taken. One application was submitted at this meeting from CLOC Member Melissa McIntyre. Melissa

attends NMSU-A and works at the campus library. The volunteers for the Scholarship Committee were Dave Venable, Arlan Ponder, and Joplin Sell. They will meet and

evaluate the applications.

e. The CLOC melodrama sponsorships are renewed every year in March for the upcoming melodrama season with rehearsals in April and First performances starting Memorial

holiday weekend. In 2007 and 2008 Pat Mishkin has visited and recruited the sponsors. She agreed to assist Terra Ponder for the 2009 season. Corporate sponsorships are

$50 and advertising for each sponsor is placed on the front page of the website, listed on the play programs, and given a listing and clues for the murder mysteries. In

addition, the names of sponsors are worked into the plays.

f. Melodrama details were discussed. Dave Venable volunteered to be responsible for scripts. Scripts will be ordered all at once and final choices will soon be made.

Charliss Randall is now in charge of the concession stand. A permanent understudy for Viola Penner still needs to be found. A videographer is now needed again. These two

positions need to be recruited.

g. White Sands International Film Festival was discussed. Dave Venable moved that a $300 sponsorship again be donated to this festival. Mike Mishkin seconded that motion.

All approved, motion passed.

h. Creating a CD for $1000 at Alamo National Bank was discussed. Jennifer Rupe moved to have that CD put in place with appropriate rollover. Marty Ware seconded that

motion. All approved, motion passed.

i. The Cloudcroft Chamber of Commerce membership was discussed. That is budgeted for automatic renewal each year. The Chamber will be electing a board of directors.

Zanna Broncy volunteered to be a candidate to be nominated for that board by CLOC. Terra Ponder will submit that nomination.

j. License agreement with the Village of Cloudcroft was discussed. The pavilion at Zenith Park belongs to the Village by agreement with CLOC. The license is $25 and the

agreement will continue.

An agenda item will be placed for discussion next month on having Barbeque available for sale at the melodramas. Jennifer Rupe's teenaged daughter worked on melodramas

last season and did some makeup. She is now helping with a much larger production because of her experience with CLOC. Tyler Hale played in the Rosebowl All-Americas

High School Band, and the state symphony high school orchestra performances last month.

Respectfully submitted,

///SIGNED/// Jan Wafful, Secretary